Needham Public Schools seeks a skilled individual with excellent interpersonal skills for a full-time Accounts Payable/ Accounts Receivable Specialist in the Needham Public Schools Administration Office. This 12-month position reports to the Lead Accountant, within the Office of the Assistant Superintendent for Finance & Operations.

About Needham Public Schools (NPS): NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate. This METCO district comprises 5 elementary schools, 2 middle schools, and 1 nationally-ranked high school serving approximately 5,500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish.

Job Description:

• Processes accounts payable transactions: receives and verifies invoices against purchase orders and shipping notices; ensures transactions are properly coded to the General Ledger; prepares invoice batches; enters invoice batches for timely payment; reviews requisition requests and converts school requisitions to purchase orders
• Processes and monitors accounts receivable transactions: receives and processes funds for deposit; reviews deposit documentation for authenticity, accuracy and completeness; reviews and prepares transmittal documentation; makes deposits as assigned
• Prepares monthly and year-end account reconciliations.
• Provides assistance and documentation in support of year-end closing activities, including financial audit(s), 
• Reviews and processes employee travel and expense reimbursement claims
• Scans, files, and maintains accounting records and vendor files
• Prepares, prints and disseminates financial reports to District staff.
• Monitors compliance with policies and procedures related to accounts payable, accounts receivable and cash management
• Processes budget and account adjustments
• Scans, files, and maintains accounting records and and vendor files; prepares files for archival and meets record retention requirements 
• Provides assistance and information to internal and external customers of the department: logs inquiries; conducts research and responds to inquiries; responds to all other inquiries from vendors, departments, and other interested parties; provides assistance with acccount reconciliation 
• The essential functions and duties listed above are intended as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

Skills, Abilities & Knowledge:

• Ability to quickly assess issues and relevant information to make effective decisions.
• Excellent verbal and written communication skills.
• Experience with Accounting and Office productivity software.
• Resourceful and independent in solving problems.
• Acute attention to detail and a dedication to providing high-quality work products.
• Willingness to work hard and display a positive attitude.
• Experience in handling sensitive/confidential information.
• Ability to work in a team environment and demonstrate flexibility “can do, willing to support” attitude.
• Ability to organize, prioritize work responsibilities and use time efficiently
• Ability to calmly and professionally interact with students, parents, teachers, co-workers and visitors in a dynamic environment
• Ability to perform basic math computations and analyze numerical data

Required Qualifications:

• Requires Associates Degree in Bookkeeping/Accounting
• Two years experience in bookkeeping/accounting. Bachelor's Degree in Bookkeeping/Accounting can be substituted for bookkeeping/accounting experience.

Preferred Qualifications:

• Experience with Quickbooks Online
• Experience working in Massachusetts school department or municipality.
• Experience with Tyler Infinite Visions ERP system

Physical Requirements:

Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc.  Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods

Application and Selection Procedure:

Please apply online. Applications will be considered only when a cover letter, resume, and three letters of recommendation have been attached to your online application. All resumes will be screened and selected candidates will participate in a thorough interview process. The interview process will include a written/computer-based bookkeeping skills assessment.

Compensation and Benefits: 

Please review the Unit D Contract and this page to learn more about employee compensation and benefits. The work week is Monday-Friday, 35 hours per week. This position is entitled to holidays, paid vacation and full benefits.

The Needham Public Schools does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, active military/veteran status, ancestry, genetic information, or national or ethnic origin in the administration of its educational policies, employment policies, and other administered programs and activities. In addition, students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.

Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.

Applications will be reviewed and interviews scheduled on a rolling basis.